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Microsoft 365 Outlook: Part 2
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Course description
Continue Microsoft 365 Outlook training with the second part of Velsoft’s training materials.
In Part Two, students will gain a deeper understanding of Microsoft 365 Outlook and acquire skills that will make this email management application even more useful. Along with sending and receiving emails, Outlook 365 can be used to manage other data such as calendar appointments, contacts, tasks, and more.
Among the topics covered in this course are how to: insert advanced characters and objects, search messages, manage advanced calendar and contact options, delegate access to mail folders, back up Outlook items, and configure e-mail message security settings.
Course outline
About This Course
Course Prerequisites
Course Overview
Course Objectives
How to Use This Book
Lesson 1: Configuring Advanced Message Options
TOPIC A: Insert Advanced Characters and Objects
Hyperlinks
WordArt
Equations
Symbols
Tables
Charts
Chart Types
Quick Parts
Activity 1-1: Inserting Advanced Characters and Objects into an Outlook Item
TOPIC B: Modify Message Settings, Properties, and Options
Importance Levels
Sensitivity Levels
The From Option
The Bcc and From Fields
Saving Sent Messages to Another Folder
Re-Directing Replies
Delivery Options
Language Options
Advanced Options
Activity 1-2: Modifying Message Settings, Properties, and Options
TOPIC C: Use Automatic Replies
Automatic Replies
The Automatic Replies Dialog Box
Creating Rules
Managing Rules
Automatic Reply Rules
Activity 1-3: Using Automatic Replies
Summary
Review Questions
Lesson 2: Advanced Message Management
TOPIC A: Sort Messages
Sort Criteria
The Sort Dialog Box
Activity 2-1: Sorting Messages
TOPIC B: Filter Messages
Filters
The Filter Dialog Box
Activity 2-2: Filtering Messages
TOPIC C: Organize Messages
Conditional Formatting
Default Conditional Formatting Rules
The Rules Wizard
Activity 2-3: Organizing Your Messages
TOPIC D: Search Messages
The Search Box
The Search Tools Contextual Tab
The Advanced Find Dialog Box
Search Options
Search Folders
Activity 2-4: Searching Messages
TOPIC E: Manage Junk Mail
Spam
Junk Email Filter
The Not Junk Option
Safe Senders List
Blocked Senders List
Activity 2-5: Managing Junk Mail
TOPIC F: Manage Your Mailbox
Mailbox Size
Alternate Message Formats
About Archiving
AutoArchive
Manually Archiving
Cleanup Tools
Activity 2-6: Managing Your Mailbox
Summary
Review Questions
Lesson 3: Advanced Calendar and Task Management
TOPIC A: Manage Advanced Calendar Options
Calendar Settings
Work Time Options
Calendar Options
Display Options
Time Zone Options
Other Calendar Settings
Activity 3-1: Managing Advanced Calendar Display Options
TOPIC B: Manage Additional Calendars
Additional Calendars
Overlay Calendars
Calendar Groups
Creating Calendar Groups
Activity 3-2: Managing Additional Calendars
TOPIC C: Manage Meeting Responses
Meeting Responses
Meeting Response Management
The Tracking Command
Activity 3-3: Manage Meeting Responses
TOPIC D: Assign and Manage Tasks
The Task Request Form
Task Reply Options
Task Details
Status Reports
Task Options
Activity 3-4: Assigning and Managing Tasks
Summary
Review Questions
Lesson 4: Advanced Contact Management
TOPIC A: Edit an Electronic Business Card
Default Electronic Business Cards
The Edit Business Card Dialog Box
Activity 4-1: Editing an Electronic Business Card
TOPIC B: Manage Advanced Contact Options
People Options
Contact Groups
Manage Contact Group Membership
Show Notes About a Contact Group
Send a Message to a Contact Group
Forward a Contact Group
Delete a Contact Group
Activity 4-2: Managing Advanced Contacts Options
TOPIC C: Forward Contacts
Contact Formats
Forward a Contact
Activity 4-3: Forward Contacts
TOPIC D: Export Contacts
The Export Option
Contact Fields
Activity 4-4: Exporting Contacts
Summary
Review Questions
Lesson 5: Sharing Workspaces with Others
TOPIC A: Delegate Access to Mail Folders
Delegates
Folder Permissions
Activity 5-1: Delegating Access to Mail Folders
TOPIC B: Share Your Calendar
Share Your Calendar
Email your Calendar
Activity 5-2: Sharing Your Calendar with Another User
TOPIC C: Share Your Contacts
Share Contacts Command
View Shared Contacts
Activity 5-3: Sharing Your Contacts
TOPIC D: Using Microsoft 365 Groups
Creating a Group
Group Membership Types
Search For and Join Groups
Activity 5-4: Using Microsoft 365 Groups
Summary
Review Questions
Lesson 6: Managing Outlook Data Files and Accounts
TOPIC A: Back Up Outlook Items
Outlook Data Files
Outlook Data Files and Version Compatibility
Activity 6-1: Backing Up Outlook Items
TOPIC B: Change Data File and Account Settings
Data File Settings
Multiple Email Accounts
Activity 6-2: Changing Data File Settings
Summary
Review Questions
Lesson 7: Managing Email Security
TOPIC A: Configure Email Message Security Settings
Digital ID
Encryption
Digital Signatures
Information Rights Management
Summary
Review Questions
Lesson Labs
Lesson 1
Lesson Lab 1-1
Lesson 2
Lesson Lab 2-1
Lesson Lab 2-2
Lesson 3
Lesson Lab 3-1
Lesson Lab 3-2
Lesson 4
Lesson Lab 4-1
Lesson Lab 4-2
Lesson 5
Lesson Lab 5-1
Lesson Lab 5-2
Lesson 6
Lesson Lab 6-1
Course Wrap-Up
Post-Course Assessment
Course Summary
Appendices
Keyboard Shortcut Quick Reference Sheet
Glossary
Index
What you get
Instructor Guide
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Student Manual
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Sample Files
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Powerpoint Deck
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Quick Reference Guide
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