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Purchasing and Procurement Basics

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Course description+

Purchasing and Procurement Basics are a key skill set for any employee to develop.

Purchasing and procurement extends past getting the products and services that the organization needs at the right time and the right cost. This field has
evolved to include relationship building, supply chain management integration, and communication with stakeholders to continually improve processes and

This two-day course covers all the essentials of purchasing and procurement. Some of the topics covered include:

  • The value of procurement
  • The five rights of purchasing
  • Checklist for supplier evaluation
  • The purchasing cycle
  • Managing competitive bidding with RFPs and RFQs
  • Techniques for successful negotiation
  • Risk management
  • Agile procurement
  • The role of cross-functional teams in purchasing and procurement
  • Tools of the trade, such as EDI, ERP, and e-commerce

This training materials package includes everything that you need to deliver an engaging program. We’ve designed the following materials for you
to use and customize: an instructor guide, student manual, quick reference guide, PowerPoint slides, and more.

Course outline+

Session One: Course Overview

Session Two: Supply Chain Management Basics

Defining the Terms

Making Connections

The Value of Procurement

Practice Makes Perfect

Pre-Assignment Review

Session Three: The Purchasing Cycle

Cycle Overview

Identifying a Need

Researching Your Options

Lessons Learned

Session Four: Purchasing Toolkit

Analyzing the Price

Six Categories of Cost

How Much?

Analyzing Costs

Evaluating Suppliers

Evaluation Checklist

Negotiation Basics

Effective Questions

Collaboration Techniques

The Learning Curve

Session Five: Managing Competitive Bids

Purchasing Through RFP’s and Tenders

Making a Choice

Creating a Contract

Ethical Considerations

Ethical Dilemmas

Session Six: Improving Efficiency and Accuracy

Managing Supplier Performance

Controlling Quality

Setting and Monitoring Delivery Standards

Session Seven: Analyzing and Reducing Risk in the Supply Chain

Whose Risk Is It Anyway?

Agile Procurement

A Risk Management Focus

Session Eight: Managing Internal Relationships

Procurement’s Role in the Organization

Spell It Out

Making Your Mark

Cross-Functional Teams

Think About It

Session Nine: Tools of the Trade

Digital Systems


Tools of the Trade

Evaluating Your Department

Drawing Conclusions

Recommended Reading List

Post-Course Assessment

Pre- and Post-Assessment Answer Keys

Personal Action Plan

What you get+

Instructor Guide

Velsoft Instructor Guides are the core of each training course. Our Instructor Guides lay out the training in simple, easy-to-follow instructions. You can also customize the Instructor Guides in order to personalize your training.

Student Manual

Each Instructor Guide - for each course - is paired with a Student Manual that you can present to your participants. This customizable Student Manual gives each participant the student version of the course you will be teaching.

Exercise Workbook

Whether or not you choose to introduce exercises into your training is up to you as the facilitator. In case you want to do this Velsoft offers you an Exercise Workbook (also customizable) that is specific to the course you are offering.

Sample Files

Each Velsoft courseware title comes with a Lab Workbook loaded with activities and exercises to practice and reinforce the learners' understanding of the course objectives. Pre-made Sample Exercise Files are provided for use with the Lab Workbook so that you, as the trainer, do not have to prepare activity working files.

Powerpoint Deck

Courseware from Velsoft is designed to give you everything you need for use in the classroom or workshop. This includes the PowerPoint versions of all the courses, prepared for you in advanced.

Quick Reference Guide

Quick Reference Guides are a favorite tool for trainers to provide to their learners. Each Quest Reference Guide summarizes the most important elements in each courseware title down to two pages.

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Purchasing and Procurement Basics


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